Conference Business Partners and Sponsorship Opportunities

Why Exhibit?

NACUMS 2026 is where your current and future customers are! Our annual conference brings together leaders who are actively responsible for purchasing decisions, contract renewals, and operational strategy across the nation’s colleges and universities. NACUMS is intentionally designed to be more than a traditional exhibit hall for our business partners. Business Partners are woven into the conference experience through purposeful networking opportunities, dedicated engagement times, educational sessions, and informal conversations that encourage authentic connections. This format allows vendors to demonstrate expertise, build trust, and position themselves as valued partners and not just suppliers. Exhibiting at NACUMS is not just about visibility, it’s about becoming part of a national community.

Invest Where It Counts! For the past 30 years NACUMS has been the premier national association serving higher education professionals in mail, shipping, logistics, print, and campus support services.
If your organization serves higher education in areas such as:

• Mail and parcel management
• Print and finishing solutions
• Shipping, logistics, and compliance
• Equipment, software, or operational services

Register today! Nothing is more expensive than a missed opportunity.

New for 2026!   Exhibitors are invited to extend their conference experience and attend conference sessions, events and meals, including the site tour on Tuesday.  See the Business Partner Registration Information for available options and cost.

Exhibitor Brochure

Business Partner Registration Inclusions

Exhibitor Booth Includes

• One 8’ x 10’ space
• One Skirted Table
• Two Chairs
• One Wastebasket
• One Standard Power Outlet
• 2 Company Representatives
• Saturday Welcome Reception
• Standard Wi-Fi
• All Meals, Sessions, and Social Events During Exhibition Hours.

Exhibitors Also Receive

• Access to the NACUMS Conference App (Whova!)
• Registered Attendee Mailing List
• Your Company Logo Included in Conference Materials
• Exclusive Sponsorship Opportunities

Business Partner Registration Pricing

Register by March 13th, 2026, and receive $250 off the registration of your first booth! Exhibitors registered by March 13th will also have their company logo included in attendee marketing materials and be recognized as an exhibitor at our NPF booth. (Prices listed below do not include the early bird discount.)

• Business Partner (Paid 2026 Members) Exhibitor: $2,600
• Non-Member Exhibitor: $3,990
• Additional 8 x 10 Space: $1,300 (Space Only, Does Not Include Additional Representatives)
• Additional Representatives: $275 Each
• Business Partner User Group: $225 (AV Costs are Additional)

New this year: Extend your conference time!

Tuesday: $250 Per Person (Includes Roundtables, Educational Sessions, Meals, and Site Tour!)
Tuesday and Wednesday: $375 Per Person (Includes Roundtables, Educational Sessions, Meals, and Site Tour on Tuesday + Additional Educational Sessions and Meals on Wednesday!)
Optional Day Registration Deadline is June 1st, 2026.  Requests after this date will be considered on a space availability basis.

Sponsorship Opportunities

Maximize your conference experience and company exposure by sponsoring one or more items or events!

All conference sponsors will be recognized and have their company logo in the conference program as well as a sponsorship poster.

*Branded items will include your company logo along with the NACUMS logo. Company logo sponsorships are reserved for paid 2026 Business Partners until February 16, 2026. All available items will be released to all Exhibitors on February 17, 2026.

Shipping Information

The 2026 exhibit hall will be on the second floor of the Sheraton Oklahoma City Downtown, in the Century Ballroom. NACUMS offers two options for shipping exhibit materials.

• Exhibit hall materials shipped to the Sheraton Oklahoma City Downtown must fit within the hotel’s freight elevator, including any pallet plus lift. Freight elevator dimensions are 72” wide x 93” deep x 76” tall. Pallets, crates, cases and small items that meet elevator restrictions may be shipped directly to the hotel if desired and if advance shipping is not required.
• For oversize items or for items requiring advance shipment, exhibitors must direct shipping through the contracted exhibit company, factor 110, who will handle oversize items, advance shipments, material handling, labor services and special furniture orders.

Please read the following important information to determine the best method for your exhibit materials.

Exhibitors shipping large items, such as pallets, crates or large cases must contact Leah McIntyre in advance at [email protected] or 405-815-6004  with details of your shipment.  Not sure if your item is oversize? Please contact Leah McIntyre at [email protected] or 405-815-6004.

Packages are to be scheduled for delivery no sooner than Thursday July 16, 2026.  Items requiring earlier arrival or oversize items must be shipped to the official trade show company, factor 110 – see Advance & Oversize Shipping Information for details.

Shipments must be labeled as follows:   

Sheraton Downtown OKC Hotel 
Attn: ONSITE CONTACT / COMPANY NAME 
2026 NACUMS Conference   
July 18-22, 2026   
1 N Broadway Ave 
Oklahoma City OK 73102  

All packages will be delivered to the exhibit hall (or vendor’s tables if possible) the morning of the event set-up.  All packages will be assessed the following handling fees:  

• Packages - $10 per box
• Pelican Briefs or Rolling Cases - $25 each 
• Crates or Pallets - $75 each   

Completed forms and payment information must be emailed to Leah McIntyre,  [email protected], no later than June 30, 2026. 

- Shipments to Contracted Trade Show Company - Advance & Oversize Shipping Information

- Shipments of Items to the Hotel

All exhibit hall materials shipped to the Sheraton Oklahoma City Downtown must fit within the hotel’s freight elevator, including any pallet plus lift. Freight elevator dimensions are 72” wide x 93” deep x 76” tall. Exhibitors shipping boxes, rolling cases or other items less than these dimensions may ship them directly to the Sheraton if they so choose. Exhibitors shipping large items, such as pallets, crates or large cases must contact Leah McIntyre in advance at [email protected] or 405-815-6004 with details of your shipment. 

Packages are to be scheduled for delivery no sooner than Thursday July 16, 2026.  Items requiring earlier arrival or oversize items must be shipped to the official trade show company, factor 110 – see Advance & Oversize Shipping Information for details.

Shipments must be labeled as follows:   

Sheraton Downtown OKC Hotel 
Attn: ONSITE CONTACT / COMPANY NAME 
2026 NACUMS Conference   
July 18-22, 2026   
1 N Broadway Ave 
Oklahoma City OK 73102  

All packages will be delivered to the exhibit hall (or vendor’s tables if possible) the morning of the event set-up.  All packages will be assessed the following handling fees:  

• Packages - $10 per box 
• Pelican Briefs or Rolling Cases - $25 each 
• Crates or Pallets - $75 each   

Completed forms and payment information must be emailed to Leah McIntyre,  [email protected], no later than June 30, 2026. 

- Advance & Oversize Shipping Information

Advance Shipping
Exhibitors shipping items that need to arrive prior to July 16 must ship items to the official trade show company, factor 110. Registered exhibitors will receive an exhibit kit via email from NACUMS with detailed information.

Oversize Shipping Information
Exhibitors with oversize/overweight items must ship inbound and outbound items through factor 110. Factor 110 must also provide drayage service for items and will deliver and pick up from the Sheraton. Registered exhibitors will receive an exhibit kit via email from NACUMS with detailed information. For questions regarding size limitations, please contact Leah McIntyre at [email protected] or 405-815-6004 .

- Return Shipping

At the conclusion of the event, outgoing items must be sealed and properly labeled for return shipping. Exhibitors are responsible for scheduling pick-up of any items that need to be shipped. Return shipments must be picked up no later than 12:00 p.m. Wednesday, July 22, 2026.  Shipments not picked up after 12:00 p.m. on July 22 will incur a charge of $25 per item per day.

Return shipping for items shipped to factor 110 will be subject to their requirements and procedures.

Exhibitors are responsible for all charges associated with shipping and handling regardless of the provider.   

- Labor Services

Exhibitors requiring assistance with equipment or setup/dismantle of their booths may arrange services with the official exhibit company, factor 110. Registered exhibitors will receive an exhibit kit via email from NACUMS with detailed information and links to order services.

- Payment Information

Exhibitors shall be responsible for all charges incurred with the Sheraton Oklahoma City Downtown and/or factor 110 and will provide payment directly to the service provider.

Please contact [email protected] for questions or assistance navigating shipping or other exhibit information.

AV and Power Needs

NACUMS provides exhibitors with one standard power strip and standard Wi-Fi connection. Requests for special or additional electrical, monitors, or wired internet connectivity must be ordered directly from the Hotel’s provider no later than June 30, 2026.

• Hardwire internet orders must be submitted via the hotel's order form and emailed to [email protected]
• AV orders, including monitors, user group AV, etc. may be submitted at https://eventnow.encoreglobal.com/myevents/result/index/show_id/dd8ebdc4-00fe-f011-8406-0022482cd303/
• Electrical orders other than the standard provided connection should be directed to Kyle Schroeder at [email protected] or 405-651-2990.

Exhibitors are responsible for all charges associated with requested services.

Exhibitor Terms and Conditions

By participating as an exhibitor in the National Association of College and University Mail Services (NACUMS) Annual Conference and Exhibition, you, your company, and your company representatives agree to the following terms and conditions, and the presiding rules and regulations.

2026 Exhibitor Terms and Conditions

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